Transportation, Department of
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
The qualifications are:
Trainee 1 level: One year of clerical, secretarial, keyboarding, or paraprofessional experience in an office environment.
Full Performance level: An associate degree in a paralegal/legal assistant program or a certificate in a paralegal/legal assistant program where either the degree or certificate was granted from a regionally accredited college or university, or college or university accredited by the Accrediting Council for Independent Colleges and Schools (ACICS) or one approved by the American Bar Association (ABA).
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Duties Description
The Department of Transportation is seeking a Legal Assistant to help pave the way for transportation solutions in New York State! Apply now to make a difference in shaping the future of transportation legislation.
The candidate will work in the Main Office, Division of Legal Affairs, and will provide legal support to the Department’s legislative team. This will include: monitoring, reviewing, and analyzing State and Federal legislation; examining proposed legislation for potential impacts on Department operations and services; assisting in the drafting of legislation and regulations; notifying Department program areas of impactful new or amended State and Federal laws, rules, and regulations; working collaboratively with Department attorneys; and engaging in outreach with the Executive Chamber, the Legislature, other State agencies, Federal departments, and interest groups.
In addition, the incumbent may be tasked with providing support on appropriation claims by tracking claims, gathering, and distributing records, scheduling meetings, maintaining filing system, and serving as a point of contact for Department attorneys and engineers, regional staff, the Office of Right-of-Way, and the Attorney General’s Office. Other duties to be performed by the incumbent include:
Preparing routine correspondence, including drafting of Department orders, resolutions, and opinions.
Answering general questions from the public and Department staff and provide information regarding Department processes or procedures.
Performing document review, compiling, and organizing files and documentation; preparing and assisting in the preparation of legal documents and forms; cataloging information; updating databases and spreadsheets; and preparing correspondence and subpoenas.
Assisting with Freedom of Information Law requests and Accident Damage Recovery matters.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Additional Comments
For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
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