State, Department of
PROVISIONAL QUALIFICATIONS:
Based on the results of the canvass of the current eligible list for the Community Services Program Analyst 1, the Department of State may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Community Services Program Analyst 1 exam and be reachable for appointment from the newly established eligible list.
The minimum qualifications for Provisional appointment are:
1. a master’s or higher degree in business; business or public administration; education; human services; nutrition; psychology; public or non-profit management; social work; or sociology AND one year of full-time qualifying experience.
OR 2. a bachelor’s degree in business; business or public administration; education; human services; nutrition; psychology; public or non-profit management; social work; or sociology AND two years of full-time qualifying experience.
OR 3. an associate degree in business; business or public administration; education; human services; nutrition; psychology; public or non-profit management; social work; or sociology AND four years of full-time qualifying experience.
OR 4. six years of full-time qualifying experience. **
**Qualifying Experience: Experience in two or more of the following activities: administering, monitoring, or evaluating*** human services programs for economically or socially disadvantaged individuals and families in such areas as health, nutrition, housing, economic development, or education.
***Experience in administering, monitoring, or evaluating human services programs is defined as having responsibility for directing, organizing, AND controlling the program and/or supervising the professional staff who directly implement the program.
**NON-QUALIFYING EXPERIENCE: Experience providing direct care to individuals, case work, child protective services or support, determining eligibility benefits for public assistance, social work, counseling, community service worker/liaison, fraud investigator, family support advocate, nurse, teacher, youth aide, psychologist, and welfare or Medicaid examiner/coordinator are NOT considered qualifying experience.
55 B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:
1. a master’s or higher degree in business; business or public administration; education; human services; nutrition; psychology; public or non-profit management; social work; or sociology AND one year of full-time qualifying experience.
OR 2. a bachelor’s degree in business; business or public administration; education; human services; nutrition; psychology; public or non-profit management; social work; or sociology AND two years of full-time qualifying experience.
OR 3. an associate degree in business; business or public administration; education; human services; nutrition; psychology; public or non-profit management; social work; or sociology AND four years of full-time qualifying experience.
OR 4. six years of full-time qualifying experience. **
**Qualifying Experience: Experience in two or more of the following activities: administering, monitoring, or evaluating*** human services programs for economically or socially disadvantaged individuals and families in such areas as health, nutrition, housing, economic development, or education.
***Experience in administering, monitoring, or evaluating human services programs is defined as having responsibility for directing, organizing, AND controlling the program and/or supervising the professional staff who directly implement the program.
**NON-QUALIFYING EXPERIENCE: Experience providing direct care to individuals, case work, child protective services or support, determining eligibility benefits for public assistance, social work, counseling, community service worker/liaison, fraud investigator, family support advocate, nurse, teacher, youth aide, psychologist, and welfare or Medicaid examiner/coordinator are NOT considered qualifying experience.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Preferred Qualifications
Community Services Program Analyst must demonstrate adequate proficiency for the task, including:
Knowledge of not-for-profit organizations, programs, activities, functions, service area, grantee organizational structure, and board composition
Knowledge of applicable statutes, rules, regulations, policies, and procedures governing the programs and the organizations
Knowledge of the current CSBG National & State Goals and Outcome Measures and the CSBG National Performance Indicators and the ability to provide technical assistance to grantees on their application.
Ability to communicate clearly and effectively both orally and in writing.
Ability to exercise professional care in conducting of assigned tasks.
Ability to base findings on objective evaluations of pertinent information.
Ability to serve grantees in the most effective way, with the least burden and with respect.
Ability to recognize, honor and respect human diversity.
Ability to uphold confidentiality.
Ability to work as part of a team.
Duties Description
Under the general direction of the Community Services Program Analyst 2, provides field services to assigned agencies or performs administrative support activities having Statewide implications. When assigned to a field office, an incumbent develops Individual Monitoring Plans (IMP), which include the month, purpose and expected result of site visits for each assigned grantee; conducts Grantee Service Contact Report (GSCR) according to processes, procedures and schedules; performs on-site visits to determine actions required by grantees to ensure that programs comply with statutes, regulations, policies and procedures; assesses progress made toward expected goals and outcomes; identifies barriers to achieving the desired goals and outcomes stated in the grantee approved Work Plan; develops the process for providing or obtaining training and technical assistance to ensure improvement; prepares program certificates for payment processing; conducts refund conferences to determine eligibility; attends agency board meetings to verify attendance; assists grantees in developing disaster preparedness plans; provides assistance during and after emergencies or disasters; collects and reviews applications, contracts, amendments, reports and other documents; interprets laws, rules, regulations, policies and procedures governing funds received by grantees; represents the Department of State at agency functions; and prepares various narrative and statistical reports that substantiate observations, findings and recommendations.
Develop Individual Monitoring Plans for assigned agencies that comply with the Monitoring Guidelines and address specific needs of the subrecipients.
Assist with comprehensive assessments of subrecipients as indicated in reauthorizing legislation.
Make on-site visits to subrecipients and submit monitoring reports that document service delivery and program activities.
Conduct annual report review conferences with subrecipients for next contract cycle.
Attend board meetings to monitor board function and analyze the overall health of the organization.
Provide specialized support in cases of disaster and crisis.
Participate in subrecipient functions as requested.
Prepare technical assistance plans, and monitor progress, identify areas of improvement with planning and reporting on outcomes.
Assess the effectiveness of technical assistance and modify plans for continuous support and improvement.
Maintain regular contact with assigned subrecipients.
Routine paperwork and reports are completed in a thorough and timely manner (Examples include timesheets, travel vouchers, monthly reports, and training requests)
Work as part of a team with other staff, including legal and fiscal departments, to ensure comprehensive oversight of subrecipients.
Additional Comments
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Report job