Public Service, Department of
Full Job Description
Administrative Assistant Trainee 1, NS-8: Interested candidates must be reachable on an appropriate eligible list or be eligible to transfer** under Section 70.1 of the Civil Service Law. To be eligible to transfer under Section 70.1, candidates must have one year or more of permanent, competitive service or 55-b/c service in a qualifying title allocated to a salary grade 6 or higher. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate must take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses the second year of the traineeship in four competency areas through the CSEA partnership, or equivalent offerings through another entity as determined by the agency.
Administrative Assistant Trainee 2, NS-10: Interested candidates must be reachable on an appropriate eligible list or be eligible to transfer** under Section 70.1 of the Civil Service Law. To be eligible to transfer under Section 70.1, candidates must have one year or more of permanent, competitive service or 55-b/c service in a qualifying title allocated to a salary grade 8 or higher AND have completed all four mandatory core administrative support courses. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate must take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer.
Administrative Assistant 1, Grade 11: Interested candidates must be reachable on the Secretary 1 list OR be eligible to transfer** under Section 70.1 of the Civil Service Law AND have successfully completed all four mandatory core administrative support courses, as well as successfully completed four elective administrative support courses, as designated by the agency. To be eligible to transfer under Section 70.1, candidates must have one year of permanent, competitive service or 55-b/c service in a qualifying title allocated to a salary grade 9 or higher. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate will have to take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer.
Successful completion of the two-year traineeship leads to appointment as an Administrative Assistant 1, Grade 11.
**Candidates are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility.
Duties Description
The Administrative Assistant 1 will work in the Human Resources Management (HRM) Section of the Office of Administration, and will perform duties that include but are not limited to:
Typing and formatting letters, memoranda, and reports, while meeting required deadlines.
Answering and screening telephone calls.
Handling correspondence and distributing as needed.
Assisting with recruitment by running eligible lists for canvasses, maintaining recruitment files, and preparing and posting job vacancy announcements, both internally and on the StateJobsNY site.
Scheduling interviews.
Photocopying, faxing, scanning, and delivering documents.
Running clearance codes and various reports as needed.
Maintaining files, both electronic and hard copy.
Providing overall support to HRM.
Remarks:
The ideal candidate will have:
Excellent written and oral communication skills.
Ability to organize and prioritize work.
Excellent skills with MS Office Suite.
Additional Comments
About the Department:
The primary mission of the New York State Department of Public Service (DPS) is to ensure affordable, safe, secure, and reliable access to electric, gas, steam, telecommunications, and water services for New York State’s residential and business consumers, while protecting the natural environment. The Department also seeks to stimulate effective competitive markets for clean, renewable, and distributed energy resources that benefit New York consumers, as well as product and service innovations.
Equal Opportunity Employer:
The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department’s webpage at www.dps.ny.gov.