Medical records and Medical Review Board PAA

Note: Only current FDNY employees serving in the permanent civil service title of Principal Administrative Associate will be considered.

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world’s busiest and most highly skilled emergency response agency. The Department’s main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY not only responds to more than a million emergencies every year, its personnel also strive to prevent them by continually educating the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation.

The Fire Department, City of New York (FDNY), seeks a full-time Principal Administrative Associate in the Bureau of Health Services. Reporting directly to the Director of the Bureau of Health Services, the successful candidate will: Maintain open file system of the BHS patient medical record library. Filing of daily Medical Records received from Bureau of Health Services Clinic and outside providers. Confirm accuracy of new charts with HRIS database before filing in the medical record room. Coordination of requests for duplication of medical records for BHS and WTC Health Program. Verify the accuracy of documents before mailing to Requestor. Ensure release of requested medical records in a timely manner. Review member folders and pull medical information related to injuries. Retrieve folders from medical records room from a list provided by the Medical Review Board Supervisor and return folders to file room. File documents in binders. Mail member reminder letters. Understand HIPAA rules and regulations and ensure HIPAA compliance.
Minimum Qual Requirements
 
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Additional Information
 
We offer great benefits and programs!

Health Benefits at no or low cost with an array of health plans
Defined Pension Plans
401(k) and 457(k) Retirement Savings Programs
Dental and Vision Coverage
Prescription Drug Program
Flexible Spending Program
Paid Holidays and Generous Annual Leave
Training and Professional Development
Opportunity for Scholarship
College Savings Program
Commuter Benefits
Employee Assistance Programs
Workplace Wellness Programs
Student Loan Forgiveness
Municipal Credit Union

Appointments are subject to Office of Management and Budget (OMB) approval.
To Apply
 
CITY EMPLOYEES MUST APPLY VIA EMPLOYEE SELF SERVICE https://a127-ess.nyc.gov/
55-a Program
 
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Residency Requirement
 
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.