NYC DEPT OF HEALTH/MENTAL HYGIENE
*** OPEN TO APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF PROCUREMENT ANALYST OR WHO FILED FOR THE CIVIL SERVICE EXAM OR APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE COMPARABLE TITLES OF ASSOCIATE CONTRACT SPECIALIST, PRINCIPAL ADMINISTRATIVE ASSOCIATE OR Associate Staff Analyst *this would be limited to internal DOHMH staff already serving in the title OR APPLICANTS WHO FILED THE PROMO ASSOCIATE STAFF ANALYST EXAM ***
The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children.
The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration.
The vision of the DFCH is that every child, woman, and family recognize their power and is given the opportunity to reach their full health and development potential. We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQI+ equity to apply.
DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
Initiate and submit Contract Action Requests in agency’s contract management systems and utilize Citywide systems in the processing and approval of procurement actions and contract awards.
Assist with preparing contract changes or modifications.
Review contract requests for completeness, accuracy, and compliance with rules, procedures, laws and other regulations.
Draft and review contract documents such as solicitations, affiliation agreements and concept papers.
Promote increased utilization of City-Certified M/WBE vendors and assist the unit to process M/WBE related contracts.
Evaluate, review and analyze contracts, including memorandum of agreements and small purchases, to determine compliance with established City, State and Federal procurement rules, guidelines, statutes, laws and directives.
Provide technical and analytical assistance on contracting methods and practices to the Division’s Programs.
Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
Collaborate with ACCO, Program and Legal staff in the preparation of contract scope and budgets.
Work in partnership with all involved parties for the implementation of cross-Bureau projects.
Ensure timely registration of contracts from time of assignment until registration stage.
Collaborate with program staff to review and process RFPs, contract renewals, amendments, budget modifications and other contract changes.
Ensure data integrity within the Department and Division contract management system, by tracking assigned contracts.
Provide periodic and ad hoc contract reports and analysis to senior management and program staff.
Serve as a liaison between DFCH staff and vendors to resolve outstanding issues.
Assist with special projects related to the Division’s contracting activities, as needed.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in “1” above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in “1” above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills
At least 2 years of proven experience with contracting, budget analysis and/or procurement in a government, nonprofit or human services setting. NYC government experience and familiarity with Procurement Policy Board (PPB) rules a plus.
Experience working with Contrak, PASSPort and HHS Accelerator.
Motivated and willing to learn new skills and take on special assignments.
Outstanding written and oral communications skills.
Experience working with staff at all levels within an organization.
Meet deadlines and work independently while paying close attention to details.
Establish relationships quickly and maximize positive team dynamics.
Proven multi-tasker with ability to juggle multiple responsibilities and projects.
Capacity and proven ability to provide high quality customer service.
Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
Able to respond quickly and accurately to requests, and work in a high-pressure, time-sensitive environment.
We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQ equity, to apply.
Additional Information
**IMPORTANT NOTES TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.
Proof of Education according to the education requirements of the civil service title.
Current Resume
Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
**LOAN FORGIVENESS
A
“FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”
To Apply
Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter: job ID number # 597023.
We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.
The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.
All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your resume that you would like to be considered for the position under the 55-a Program.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Report job
To apply for this job please visit a127-jobs.nyc.gov.