Motor Vehicles, Department of
To be eligible for the Project Manager 4, G-27 position you must meet one of the following conditions:
1. Candidate must be eligible for appointment from the Project Manager 4, eligible list. Or
2. In a G-25 or higher title that is eligible for reassignment or 70.1 and/or 52.6 transfer. Or
3. For provisional appointment* – To be eligible for a provisional appointment, candidates must have one year of permanent, competitive class service as a Project Manager 3. Or
4. For NCP appointment** – The Division of Personnel anticipates the possibility of making an appointment in the near future to this title. Section 52.7 of Civil Service Law allows an agency to nominate a candidate for a non-competitive promotion examination when there are no more than three qualified candidates in the departmental promotion field interested in competing in an examination to fill a position. The following position is being posted to determine if there is a promotion field and/or if a non-competitive examination is appropriate in accordance with Section 52.7.
A provisional appointment is authorized by §65 of the Civil Service Law when there are fewer than three list eligible willing to accept appointment to the position. In order to be provisionally appointed to the posted title, the candidate must meet the minimum qualifications as specified above. If offered a provisional appointment to the position, the candidate must take the next examination to be held for this title and be reachable on the subsequent established eligible list.
**An NCP appointment may be allowed if there are fewer than three qualified candidates in the direct line title promotion field interested in the position.
Duties Description
The Project Manager 4 must work with considerable independence with minimal direction from his/her supervisor. The Project Manager 4 leads a complex project or manages multiple projects of medium scope in a cross-functional environment and ensures they are delivered on time, in scope and within budget.
Duties include, but are not limited to:
Completes all work in a timely and accurate manner.
Efficiently manages assigned project or projects.
Efficiently and effectively collaborate and communicate with cross-functional teams to develop and maintain detailed project artifacts.
Proactively manage all stakeholder relationships to build consensus-based outcomes.
Applies skills for successful problem solving and conflict resolution.
Applies critical thinking skills to analyze project issues and identify and evaluate alternatives and potential solutions and present recommendations to management and/or project team members.
When escalations are necessary the Project Manager presents a plan of action with suggested resolutions to management.
Provide periodic written and/or verbal reports to the Project Manager 5 regarding status of ongoing projects, including timelines and delays and plans to remediate.
Maintain Project Management skills through self-education and formal training when offered.
Collaborates with Business Analysis staff in accordance with DMV roles and responsibilities.
The Project Manager 4 is responsible for planning, developing, analyzing, performing, evaluating, and improving the operations, management, and efficiency of project development within the Project Management Office (PMO).
Duties include, but are not limited to:
Ensure his/her projects and subordinates projects conform to DMV PMO standards and approved methods.
Actively participate in the PMO’s meetings to document progress, identify issues and resolve problems.
Lead the development of project methodologies adhered to by the agency.
Designs and implements quality metrics to analyze project performance.
Performs tasks to advance the programmatic goals of the PMO, such as analyzing the performance of projects.
Conducts training on advanced project management topics, such as schedule management.
The work of Project Manager 4 requires specialized training, experience, and skills. Project Managers must constantly balance schedule, quality, scope, and budget, and continually monitor project activities against project critical parameters to accommodate changing requirements and ensure that project goals and objectives are successfully met.
Duties include, but are not limited to:
Provides agendas and minutes for all project status meetings performed with project team members.
Maintain project documentation in project repository.
Lead weekly project status meetings with project team to develop, adhere to, and maintain project artifacts, and manage project risks and issues.
Initiate meetings and communications with project staff members as needed to ensure the project progresses in a timely manner and actively address risks and issues.
Complete weekly project status report to ensure all stakeholders are informed of project progress.
Communicates project status to stakeholders.
Develop and manage project scope.
Develop and maintain communication plan.
Develop and manage project schedules which include all project tasks, milestones, deliverables and dependencies, resource names and percent complete using project scheduling software.
Makes decisions on changes in project schedules and adjust as necessary to ensure project success.
Document and present resource needs to agency management and coordinate project activities with those of program areas.
Identifies resource alternatives and potential solutions to compress or adhere to schedule.
Balance schedule, quality, scope, and budget, and continually monitor project activities against project critical parameters to ensure that project goals and objectives are successfully met.
Follow PMO Project Change Request (PCR) process and initiate PCR’s as necessary to document changes to adjust the project scope, schedule, and cost.
Create and maintain project log/RAID Log (Risk, Action Items, Issues, Decisions) to update risks, issues, action items and decisions.
Manage risk by developing and executing risk mitigation plans.
Manage issues by determining solutions and leading efforts to resolve them.
May manage project budget using project cost estimating tools.
Manage Vendor relationships and their adherence to project tasks and activities as related to their contractual responsibilities.
Directs or coordinates the activities of project staff.
Plans and conducts project analysis sessions, such as project close-out sessions.
Direct and coordinate the activities of staff from various business areas to accomplish work.
The Project Manager 4 is responsible for the direct supervision and oversight of Project Manager 3’s within the PMO and directs a team of Project Manager 1 and 2’s in their technical work and analysis of plans and procedures for the myriad of complex and cross-functional projects the PMO is tasked with. The Project Manager 4 is responsible for ensuring his/her subordinates are aware of DMV PMO Standards and Methods (templates, forms etc.) and can instruct them in the proper usage of them to manage projects successfully.
As a supervisor, the Project Manager 4 must be capable of providing guidance to his/her subordinates to ensure they efficiently and effectively manage assigned project or projects.
Regularly meet with his/her subordinates.
Maintain documentation electronically of meetings with subordinates.
Provide guidance to subordinates to ensure they can complete their tasks in a timely manner.
Review subordinates work products to ensure they comply with DMV standards.
Evaluate subordinates quarterly using the prepared Performance Plan and ensure direct reports complete the plans for their staff.
Ensure direct reports evaluate trainees quarterly using the prepared training plan.
Foster career development and growth by offering relevant training or seminars for subordinates.
Ensure direct reports maintain documentation of training attended.
The Project Manager 4 adheres to Timekeeping rules.
Utilize LATS for all time and attendance. If applicable, review and approve LATS for direct reports timely.
Keep accurate records of time, attendance, and leave for self and subordinates.
Review/approve time off requests.
Develop coverage plan for own time off for self and subordinates.
Submit/approve timesheet within 48 hours of the close of each pay period and ensure subordinates are compliant.
The Project Manager 4 complies with DMV Code of Conduct and all office policies and ensures compliances of their subordinates
Complete mandated trainings in SLMS.
Complete annual Telecommuting Training.