SERVICE CONTRACT PROCUREMENT ANALYST

APPLICANTS MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE,

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health/safety program coordination, lease and property management, land use and environmental review activities, contract administration and warehouse operations. GSS plays a major role in HRA emergency preparedness.

General Support Services (GSS)/Contracts and Budget Management is recruiting to fill one (1) Procurement Analyst II to function as Service Contract Procurement Analyst, who will:

– Preparing procurement documentation for the agency including purchase requisitions, memorandums, and personal expense reimbursement. Processing payments for all accounts payable. Updating of Trust & Agency accounts, processing purchases and royalties for these accounts. Utilizing FMS reports to monitor payments and spending.
– Tracking and reporting the status of all pending contracts to the supervisor on a routine basis.
– Maintaining and augmenting database of Division registered contracts when necessary and appropriate.
– Responsible for processing contracts to registration as well as contract modifications/amendments in a timely manner which would include the responsibility determination process.
– Approve contractor proposals and invoices and receive Contractor reports of conditions for review and recommendation.
– Review all assigned Contractor invoice submissions for correction before Accounts Payable final review for payment processing.

Work Location: 375 Pearl Street, New York, NY 10038
Hours/Schedule: Normal Business Hours

Minimum Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in “1” above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in “1” above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred Skills

– Familiar with and knowledge of New York City’s Procurement Policy Board Rules, Citywide Procurement systems such as FMS and PASSport. 3-5 years of procurement experience within NYC government. – Strong analytical and organizational skills. – Excellent writing, interpersonal, customer service and presentation skills. Advanced Microsoft Excel and Word skills. – Ability to adapt to a fast-paced work environment and changing needs and priorities – Ability to effectively multi-task and prioritize. – Ability to work independently and as part of a team.
55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.