Dormitory Authority State of New York
Full Job Description
Position Title: Grant Program Assistant
Grade/Classification: 2 (D1) – Para & Entry Level Professional I
Salary Range: $44,015 – $58,639
Department: Governance & Administration
Bargaining Unit: CSEA
FLSA Status: Non-Exempt
Last Revised: June 9,2022
The Grant Program Assistant assists the Grant Program Administrator II, Grant Administrator I and II, Senior Grant Administrator, and Counsel’s Office with the administration, implementation and tracking of DASNY’s grant programs, including all necessary programmatic, administrative and clerical tasks relating thereto.
Interact with prospective or current grant recipients regarding the grant award, diligence, and disbursement process as directed.
Review grant diligence information for eligibility and completeness within established program parameters and consult with Grant Program Assistant II, Grant Administrator I and II, and Senior Grant Administrator as necessary.
Attend meetings and conference calls with Grantees and internal DASNY staff as directed to discuss the grantee, the projects to be funded with grant funds, and the grant administration process; prepare information for meetings and discussions as requested.
Draft and review grant administration documentation, including customary forms and correspondence such as cover letters, due diligence paperwork, request for approval letters, and Grant Disbursement Agreements.
Verify internal DASNY reviews are finalized and confirm all documentation has been submitted prior to a desk audit performed by a Grant Administrator, Senior Grant Administrator and/or Counsel’s Office.
Monitor grants on a routine basis, including the maintenance of records, databases, spreadsheets and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the Grant Administrator, Senior Grant Administrator and/or Counsel’s Office, as appropriate.
Ensure the confidentiality of information gathered during the review and processing of grant applications.
Other Duties and Responsibilities
Provide grant program information support to other staff and units as needed.
Oversee file maintenance for the grant programs.
Undertake special assignments as directed.
Must maintain regular attendance in accordance with DASNY attendance and leave policies.
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Overtime or extended work hours may be required.
Standard office environment, including the use of one or more of the following: PC, telephone, fax machine, printer, copier, electronic stapler/hole punch/date stamp, shredder.
Bachelor’s degree or Associate’s degree and three years relevant experience or a high school diploma or equivalent and four years of DASNY relevant experience or a high school diploma or equivalent and five years of relevant experience.
Associate’s degree in Business or related field and three years relevant experience or a Bachelor’s degree in Business or related field. Experience working with the public in person, on the telephone and/or via electronic communication, data gathering and large database administration, writing and compiling reports and grant administration.
Excellent oral and written communication skills.
Demonstrated organizational skills and ability to prioritize.
Demonstrated ability to work independently and exercise sound judgment.
Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.
Demonstrated judgment and discretion in matters of confidentiality.