DEPT OF PARKS & RECREATION
*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*
Major Responsibilities
– Under general supervision, with latitude for independent initiative and judgement, assist Chief Administrative Services and perform difficult administrative functions at the Bronx Personnel division.
– Provide administrative and scheduling support to the Chief Administrative Services and be able to work in a fast-paced environment with the ability to manage multiple priorities simultaneously.
– Serve as a liaison to the other divisions within Parks or other agencies and organizations. Attend and represent the Chief of Administrative Services at meetings.
– Maintain accurate records, prepare reports, perform filing and oversee records retention.
– Provide general support services, including filing, data entry and responding to requests for information.
– May compose and edit job postings, interview matrices and provide support for the scheduling and coordination of panel interviews.
– Conduct research, collect and analyze data, produce reports and develop recommendations to improve agency efficiency.
– Develop and maintain databases, trouble shoot and resolve issues in a timely manner.
– Maintain accurate records and prepare comprehensive reports using data from various sources.
– Identify emerging issues through data analysis or anecdotally and advise the Chief of Administrative Services.
– Oversee and track annual probationary and full-time employee evaluations.
– Track borough personnel changes and monitor district headcount changes.
– Assist with human resources activities including full-time and seasonal hiring.
– Prepare and present reports, coordinate resources to ensure projects are completed on time.
– Utilize the Payroll Management system (PMS), Seasonal Tracking system and be highly proficient in Microsoft Excel.
– Resolve obstacles and manage projects changes to achieve project goals.
– Respond to inquiries from management, supervisors, employees, and the public and provide excellent customer service.
– Assist management and staff with Citytime, Time & Leave and Payroll issues.
– Manage special projects and assignments as needed.
– Directly assist the Chief and Deputy Chief of Administrative Services with special projects as needed.
How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 691642.
All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.
*Current Employees please include your ERN and Job ID# 691642 on your cover letter and resume.
Work Location: Ranaqua, Bronx
NOTE: All resumes must be received no later than the last day of the posting period. *Posting period extended to 01/17/2025. Previous applicants are still under consideration and need not reapply. References will be required upon request.
nyc.gov/parks
MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.
For information about applying for Civil Service Exams go to: Civil Service Exams – Department of Citywide Administrative Services (nyc.gov)
Minimum Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.
Preferred Skills
1. Excellent administrative, organizational, supervisory and communication skills. 2. Strong analytical and statistical experience. 3. Ability to maintain databases and generate metrics and performance reports. 4. Proficiency in Microsoft Word, Excel Access PowerPoint and Salesforce. 5. Valid New York State driver license.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.