Executive Assistant

DCAS’s mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

– Recruiting, hiring, and training City employees.
– Managing 55 public buildings.
– Acquiring, selling, and leasing City property.
– Purchasing over $1 billion in goods and services for City agencies.
– Overseeing the greenest municipal vehicle fleet in the country.
– Leading the City’s efforts to reduce carbon emissions from government operations.

When you work at DCAS, you’re not just working for one agency, but in service of them all. It’s an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

Reporting to the Chief of Staff, the Executive Assistant will be responsible for providing day to day administrative support to the Office of the Commissioner. Responsibilities include, but are not limited to:

– Logging, tracking, reviewing, and responding to inquiries and correspondence received in the Commissioner’s Office timely and accurately.

– Managing the Ask the Commissioner mailbox, which allows staff to submit their ideas, recommendations, and questions to the Commissioner.

– Managing daily office operations (e.g., answering phones, managing the commissioner’s schedule/calendar, greeting visitors).

– Coordinating/leading quarterly Commissioner’s Office meetings (e.g., developing the agenda, identifying speakers/topics for discussion, hosting meeting).

– Providing quality assurance for all documents being sent or published on behalf of the Commissioner (e.g., memoranda, policies, internal/citywide reports). This includes interacting with abovementioned documents’ creators to understand content and ensure accurate and intended messaging. Making corrections as necessary, ensuring timely delivery of final document(s).

– Preparing written communications, such as memos, letters, PowerPoint presentations, reports, and instructional documents, as needed.

To Apply:

Please go to www.nyc.gov/careers and search for Job ID #. 689787

For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

Minimum Qualifications

There are no formal educational requirements for this title.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.