Executive Assistant to the Deputy Commissioner

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE STAFF ANALYST, OR BE REACHABLE ON
THE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.***

JOB DESCRIPTION

Serves as the Executive Assistant to the Chief Operations Officer of the Staten Island Ferry/Deputy Commissioner of the Ferry Division. Is responsible for the administrative work of the Office of the Chief Operations Officer/Deputy Commissioner and provides level high-level support.

EXAMPLES OF TYPICAL TASKS: Oversees office of the Chief Operations Officer/Deputy Commissioner. Greets and manages visitors, answers incoming telephone calls, takes messages, and directs calls; provides accurate information to other agencies and public entities. Manages calendars including permits, conference rooms, remote work, and vacation calendars for Senior Staff. and schedules meetings for the Chief Operations Officer/Deputy Commissioner and Senior Staff; Oversees divisional messenger service. Serves as an escort when needed to meet USCG’s security requirements. Receives and distributes mail. Drafts correspondence. Scans documents and makes copies. Serves as the division’s Travel Coordinator. Oversees disbursements and reconciliation of petty cash, Metrocards, and other fiscal work. Processes invoices. Distributes Sea Service letters. Issues permits to potential clients wishing to conduct business within terminals and aboard vessels. Processes requests for action involving the IT&Telecom team, including completing associated documentation. Oversees issuance and maintenance of cellphones and other wireless handheld devices. Maintains office equipment. Coordinates Division Blood Drives and submits donor forms for comp time processing. Orders, receives and distributes supplies for the office. Keeps records and maintains files. Reports to the Chief of Staff. Provides executive support for other division directors and managers as needed. Performs related tasks as needed.

PREFERRED SKILLS
Preference will be given to candidates who are highly organized and have exceptional communication skills, a keen attention to detail, and the ability to maintain the highest level of confidentiality. Must have the ability to be flexible with changing priorities; excellent communication and written skills desired; and thorough familiarity with Microsoft Word, Excel, and PowerPoint.

ADDITIONAL INFORMATION
TWIC REQUIREMENT: Once selected for employment at the Staten Island Ferry, federal regulations require that the applicant must either undergo a federal background check as part of the Transportation Worker Identification Credential (TWIC) program or already possess a TWIC. The TWIC must be obtained within 30 days of appointment, and be maintained for the duration of employment. For further program information, visit: https://www.tsa.gov/for-industry/twic.

TO APPLY:
Please visit www.nyc.gov/careers/search and search for Job ID Number: XXXXXX. For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet and follow the Careers link. Most public libraries have computers available for use.

No phone calls, faxes or personal inquiries permitted. Only candidates selected for interview will be contacted. Residency must be established within 90 days of appointment. For more information about DOT, visit us at: www.nyc.gov/dot.

Hours: 08:00 -4:00 Mon- Fri
Location: 1 Ferry Terminal Drive, Staten Island, NY 10312

RESIDENCY REQUIREMENT: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

55A Program: This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE STAFF ANALYST, OR REACHABLE ON THE
CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.***

Minimum Qualifications

1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in “1” above.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.