DEPARTMENT OF TRANSPORTATION
***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PAA, OR BE REACHABLE ON DOT’S PROMOTIONAL PAA
LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.***
The Department of Transportation’s (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.
Under the direction of the Newsracks/Defacement/Encroachment Coordinator, the selected candidate will be responsible for the following tasks: Assign daily work to the unit support and inspection staff; review, track and maintain all Defacements/ATM/Encroachments and Newsrack complaints via the 311 Dynamics system and ARTS System; research information for agency correspondence; reviews all summonses for completeness and accuracy, bringing all discrepancies to the attention of the Unit Coordinator; process all summonses issued to property owner or businesses that violate the NYC Administrative Code 19-138(b); makes sures all summonses are properly notarized before submitting to the Summons Unit; reviews incoming insurance certificates for completeness and accuracy; issues notices of violations for registration and insurance infractions; track and maintain electronic paper registration and insurance files for Newsrack vendors; handles inquiries from publishers regarding registrations; responsible for unit reports, absence control, overtime/justifications, performance evaluations, and probationary reports; oversees and requests the unit’s supplies, equipment, and uniforms; responds in a timely manner to administrative requests/special projects from HIQA Administration/Executive Staff; assists the Unit Coordinator with administrative requests as needed; attends meetings, training classes, workshops as required.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
Preference will be given to candidates that has experience using MS word, Outlook and Excel. S/he should also have good communication and organizational skills and be able to work independently or as part of a team.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.