Deputy Agency Chief Contracting Officer (DACCO)

THE AGENCY
The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide, and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Mayor’s Office of Management and Budget (OMB).

The New York City Department of City Planning is a great place to work – cultivating intellectual inspiration, professional development, and creativity. Visit our website at www.nyc.gov/planning to access the full listing of job opportunities and to learn more about our great agency.

THE DIVISION
The Department of City Planning’s Procurement team housed within DCP’s Fiscal Division, oversees the procurement of goods and service for the various programs within the agency to assist them in achieving their respective missions, while ensuring that procurement processes comply with all Procurement Policy Board (PPB) rules and applicable laws and mandates. The procurement team also manages the agency’s existing portfolio of contracts; this includes ensuring the compliance of DCP’s Minority and Women-Owned Enterprise (M/WBE) program, in accordance with Office of the NYC Comptroller directives, the Procurement Policy Board, the Mayor’s directives, Department of Citywide Administrative Services guidelines, and the City Charter.

THE JOB
The Procurement team is seeking to hire an exceptional procurement professional who is highly motivated and detail-oriented to serve as Deputy Agency Chief Contracting Officer (Deputy ACCO). Reporting to the Agency Chief Contracting Officer, the DACCO will be responsible for processing capital and expense goods and services requests associated with various procurement methods for divisional needs while adhering to the City’s PPB Rules and Directives.

Under the supervision of the Agency Chief Contracting Officer, with great latitude for independent initiative and judgment, the selected candidate will be expected to assist the Procurement Division in varied procurement functions and finance-related special projects including but not limited to:

– Assist the ACCO in the management and supervision of staff responsible for the procurement of goods and services; advise, supervise, and train procurement staff on appropriate procurement methodology and applicability of local procurement laws.
– Provide training and technical assistance to staff, Agency Units, and vendors to ensure City and agency guidelines and standards are being followed.
– Assist with reviewing various purchasing requests, descriptions, and specifications to determine their accuracy and adequacy.
– Process commodity orders utilizing the New York State Requirement Contracts, New York City Requirement Contracts, Punch-Out (DO1) orders, and/or Micro-purchase orders as necessary utilizing FMS, PASSPort and OPC portals.
– Perform portfolio contract management for IT goods and services including process re-engineering of active expiration dates, work with end users for adequate procurement planning.
– Assist with development of tracking tools to facilitate procurement requests and developing and maintaining the Minority/Women Business Enterprise (MWBE) Master list based on agency need and subject area. Assist with MWBE reporting, analytical support, and special projects.
– Assist with monitoring agency contracts for compliance with New York City Local Law 1 (LL1) and Local Law 129 (LL129)
– Work with Program Manages to establish the utilization goals in contracts to meet the requirements of the M/WBE Program and Mayoral Directives.
– Assist with procurement research using Procurement Policy Board (PPB) rules and applicable laws and mandates.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in “1” above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in “1” above.

Preferred Skills

– Strong knowledge of all Procurement Policy Board Rules. – Strong knowledge of City systems including FMS, PASSPort, The City Record Online, Checkbook, etc. – Experience managing procurements from start to completion. – Ability to adapt to a fluid work environment and changing needs and priorities. – Strong analytical and negotiation skills. – Strong organizational skills. – Effective, clear and persuasive oral and written communications.
Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with a Human Capital representative.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.