Accounts Payable Specialist II

Minimum Qualifications

Bachelor’s degree plus two years relevant experience or;

Associate degree plus four years relevant work experience or;

High school diploma or equivalent plus six years of relevant work experience including two years of DASNY work experience or;

High school diploma or equivalent plus seven years of relevant work experience.

Preferred Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration or a related field and a minimum of two years of relevant work experience.

Essential Skills

Basic knowledge of accounting principles.
Excellent mathematical skills.
Demonstrated analytical and conceptual skills.
Proficiency in PC applications such as Outlook, Excel, Word, Access, Teams, PowerApps and PowerPoint.
Excellent oral and written communications skills, demonstrating effective judgement to exercise diplomacy when working on sensitive matters.
Demonstrated organizational skills and ability to prioritize.
Demonstrated accuracy and attention to detail.
Strong interpersonal skills and ability to work both independently using sound judgment, as well as part of a team.
Demonstrated integrity and strong work ethic.
Demonstrated judgment and discretion in matters of confidentiality.
Flexibility and ability to learn new tasks and skills quickly.
Demonstrated ability to manage stress and work in a fast-paced environment, handling multiple tasks under tight deadlines.

 
Duties Description
Primary Purpose

Under general supervision, the Accounts Payable Specialist II is responsible for thorough, accurate and timely processing moderate to high complexity and/or performing entry and maintenance of the vendor address book in a dynamic and deadline driven environment.

Essential Functions

Enter, review, process invoices and payment requests of a moderate to high level of complexity and ensure compliance with the contract, purchase order or bond document and DASNY policies and procedures, as well as relevant state and federal laws.
Ensure frequent and adequate follow-up on open payment requests to ensure timely resolution of problems and timely payment. Work directly with other DASNY staff, clients, trustees, grantees, and vendors to research and resolve conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.
Set up and maintain vendor records within the financial management system and perform any related data integrity reviews.
Establish a TIN Matching account with the IRS and use this account to validate information with the IRS TIN Matching application where necessary, in accordance with DASNY procedures.
Assist with identifying candidates for electronic payment. Invite vendors for electronic payment, as well as track enrollment status and assist vendors with enrollment process and updates to payment information.
Validate requests for electronic payment enrollments and changes, adhering to DASNY standards for confirming changes or additions to banking information and recording/documenting such validations.
Work directly with other DASNY staff, clients, trustees, grantees, and vendors to research and resolve conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.
Assist with researching and coordinating responses to legal requests, FOIL requests, and other requests for information, including collecting information and documents responsive to the requests.
Assist in the preparation of 1099’s.
Assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.
Assist in ensuring compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.
Verify, analyze, record, import, export and reconcile data among various sources, including, but not limited to, bank statements, contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.
Prepare journal entries.
Create and/or maintain various schedules, reports, spreadsheets, databases and/or files.
Maintain the confidentiality of confidential and/or personal information that may be accessed while performing job duties.

Other Duties and Responsibilities

Assist with the training of employees.
Assist with the documentation and implementation of procedures.
Identify and apprise management of improvement opportunities in unit processes.
Participate in testing of system upgrades.
Provide support/backup to other staff as needed.
Undertake special assignments as directed.
Assist with the implementation, review, and testing of internal controls.
Must maintain regular attendance in accordance with DASNY attendance and leave policies.
Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure (Standards can be found on the Intranet).

Supervision

Supervision of employees may be required.

Physical/Mental/Visual Demands

Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.

Work Environment

Standard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole punch, date stamp, shredder.

 
Additional Comments
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.

We offer a comprehensive benefits plan, which includes:

Choice of several health insurance plans
Dental & vision insurance
Membership in the NYS Retirement System
Deferred Compensation Investment Plan
13 vacation days per year
13 sick days per year
5 days of personal leave per year
12 paid holidays per year
Tuition reimbursement
Training & development opportunities