City of Ithaca
LOCATION: City of Ithaca – Fire Department
SALARY: $46,189 with subsequent increases to $57,73
The City of Ithaca values diverse perspectives and life experiences. We encourage peo-
ple of all backgrounds to apply, including people of color, women, LGBTQ+, veterans,
people with disabilities, and those with lived experiences.
POSITION DESCRIPTION: The Ithaca Fire Department is a progressive fire department with
a mission to ensure the safety and well-being of our community. In this position, you will help
serve that mission as the first point of contact for the Fire Department. The primary responsi-
bilities include answering phone calls and greeting visitors at the headquarters location on
Green Street in Ithaca, NY. As the Administrative Assistant you will assist with the Fire Depart-
ment by scheduling Fire Inspections and Public Education events, collect and process fire per-
mit paperwork and the associated costs/fees, as well as answering other general inquiries and
completing general administrative tasks. The Administrative Assistant also acts as back-up to
the Administrative Coordinator and will be trained in basic financial and payroll functions as
To view the complete job description visit: http://www.cityofithaca.org/302/Job-Descriptions.
MINIMUM QUALIFICATIONS: Either:
A. Possession of an Associate’s degree and two (2) years of clerical, administrative or office
management experience which shall have involved maintaining electronic records in a da-
tabase or spreadsheet application and preparing reports; or
B. Graduation from high school or possession of a high school equivalency diploma and four
(4) years of clerical, administrative or office management experience which shall have in-
volved maintaining electronic records in a database or spreadsheet application and prepar-
ing reports; or
C. An equivalent combination of training and experience as defined by the limits of (A) and
Note: College degrees must have been awarded by a college or university accredited by a re-
gional, national, or specialized agency recognized as an accrediting agency by the U.S. Depart-
ment of Education and/or U.S. Secretary of Education. If an applicant’s degree was awarded by
an educational institution outside the United States and its territories, the applicant must provide
independent verification of equivalency. A list of acceptable companies who provide this service
can be found at
payment of the required evaluation fee.
RESIDENCY REQUIREMENTS: There are no residency requirements for this position.
*Continued on Back*
APPOINTMENT STATUS AND EXAM REQUIREMENT: This will be a provisional appointment
pending the results of a civil service examination to be scheduled at a later date. Permanent ap-
pointment will be dependent upon the candidate’s exam score.
APPLICATION MATERIALS REQUIRED:
City of Ithaca application
Copy of high school and college transcripts
Applications must be received by the City of Ithaca Human Resources Department no later
than 4:30 PM EST on the last filing date indicated below. All applications must be submitted
electronically through our online application program. We do not accept paper applications,
faxed applications, e-mailed applications or photocopies of applications.
Submit required application materials by January 18, 2024.
City of Ithaca
Human Resources Department
We would love to have you on our team! We hope to hear from you soon!
Issued: December 21, 2023